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Project Coordinator

AO Door is a well established and growing door distribution company managing projects throughout Texas and is seeking employees to help expand our footprint. As a growing company, AO Door offers opportunities for advancement, along with competitive salaries and excellent benefits to all its employees.

Summary:

The Project Coordinator works closely with Project Managers as administrative support, and to comply with project schedules and provide essential information to customers while protecting our internal financial requirements.

Responsibilities:

  • Assist the project team in ordering materials in a timely manner in order to meet the construction schedule
  • Communicate effectively with customers verbally and in writing
  • Follow-up correspondence in writing (email primarily)
  • Responsive to returning phone calls in a timely manner
  • Communicate with factories and suppliers
  • Communicate with installation subcontractors
  • Track outstanding submittal packages
  • Identify and processes all changes per the customer's direction and as required
  • Prepare direct entry sales orders
  • Prepare prequalification statements as needed
  • Assist in collection efforts where applicable
  • Coordinate project submittal process-product data sheets, samples, schedules, etc.
  • Attend project pre-bid meetings and job site visits as required
  • Provide close-out documents as required
  • Special projects as required

Qualifications:

  • Proficient in Microsoft Products, including but not limited to Excel, Word, and Outlook
  • Functional and working knowledge of computers
  • Must pass pre-employment background check and drug screen

Knowledge, Skills & Abilities:

  • Effective time management and organizational skills
  • Effective communication skills both verbal and in writing
  • Knowledge of commercial frame, door and hardware products
  • Self-motivated and proactive with ability to multi-task
  • Blue print reading and specification interpretation preferred
  • Detail oriented

Physical Demands:

This position is primarily sedentary. While performing the duties of this job, the employee is regularly required to talk and hear; stand; walk; and reach or lift using hands and arms.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. May require driving to work sites or customer locations.

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