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Project Coordinator

AO Door is a well established and growing door distribution company managing projects throughout Texas and is seeking employees to help expand our footprint. As a growing company, AO Door offers opportunities for advancement, along with competitive salaries and excellent benefits to all its employees.


The Project Coordinator works closely with Project Managers as administrative support, and to comply with project schedules and provide essential information to customers while protecting our internal financial requirements.


  • Assist the project team in ordering materials in a timely manner in order to meet the construction schedule
  • Communicate effectively with customers verbally and in writing
  • Follow-up correspondence in writing (email primarily)
  • Responsive to returning phone calls in a timely manner
  • Communicate with factories and suppliers
  • Communicate with installation subcontractors
  • Track outstanding submittal packages
  • Identify and processes all changes per the customer's direction and as required
  • Prepare direct entry sales orders
  • Prepare prequalification statements as needed
  • Assist in collection efforts where applicable
  • Coordinate project submittal process-product data sheets, samples, schedules, etc.
  • Attend project pre-bid meetings and job site visits as required
  • Provide close-out documents as required
  • Special projects as required


  • Proficient in Microsoft Products, including but not limited to Excel, Word, and Outlook
  • Functional and working knowledge of computers
  • Must pass pre-employment background check and drug screen

Knowledge, Skills & Abilities:

  • Effective time management and organizational skills
  • Effective communication skills both verbal and in writing
  • Knowledge of commercial frame, door and hardware products
  • Self-motivated and proactive with ability to multi-task
  • Blue print reading and specification interpretation preferred
  • Detail oriented

Physical Demands:

This position is primarily sedentary. While performing the duties of this job, the employee is regularly required to talk and hear; stand; walk; and reach or lift using hands and arms.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. May require driving to work sites or customer locations.

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